Everyone should take steps to keep their sensitive information safe. For instance, changing your passwords is a key step to proper data protection, and one that is often overlooked. On World Password Day — and every day — it’s a great opportunity to stress the importance of ditching passwords like “password” or “1234…” and learning the best ways to protect content online.
In light of World Password Day, we want to share some easy tips that anyone can follow to keep your sensitive files protected:
- Create strong passwords and don’t reuse them: Are you guilty of using your beloved pet’s name that is plastered over every social media account you own as your go to password? If so, you should scratch that idea and create a unique, strong password for any site you access. Be sure you aren’t reusing passwords, especially for important applications like online banking or file storage. A password generator tool such as LastPass can help strengthen your password selection.
- Take advantage of two-factor authentication: If your file storage and sharing service offers two-factor authentication, apply it to slow down hackers. That way, when you log in from a new computer and enter your password, you’ll have to enter a code before you can access the account.
- Separate business and personal files: It’s never a good idea to share personal information and business data through the same file sharing service or account. Many employers have rules against storing business information in consumer-grade file sharing tools, which is why they blacklist these types of applications and regulate that employees only use approved enterprise solutions. Always keep your business and personal files separate.
- Monitor regularly: Monitor your own accounts on a daily basis so you can catch theft early on and reduce potential damage. Have you ever seen a strange email come through from family or friends? Do you send something you don’t remember sharing? All of these are red flags you should be on the lookout for. Notice nothing? Keep monitoring and assume you could be at risk.
These four easy tips can help you improve your online security and protect your information. At the end of the day, the organizations you work with to store that data must also do their part in keeping information safe. Consider a solution that has strong security, information rights management, and encryption in place with a proven track record in managing risk and complying with regulatory requirements. Visit our solutions page to learn more.